So you think you’re doing a PhD?

 

upgrade

 

I’ve been upgraded! Yes I know the old version of me did suffer from bugs and sudden crashes, cheers for pointing it out, so an upgrade was long overdue, and thanks to the procedures of the PhD machinery, I’ve now got one, hoorah! Confused? Then read on…

So you think you’re doing a PhD? Often, not so, at least not to start with. You might be registered for a lesser degree first, and only clamber up onto the PhD train, destination graduation, later. Or your status might officially be ‘PhD-initial registration’, and you need to have your registration confirmed. Who knew? Not me! So this is the CoR, confirmation of registration, aka upgrade, aka transfer. Requirements for this vary between institutions and departments, but often you’re asked to produce a mini-thesis, bar findings, and just a general intro-background-methodology-findings-discussion list won’t cut it, sorry, it’s got to contain some serious content. Then you get to discuss this with a panel, with your supervisors sitting in but not allowed to say anything. Sounds like scary stuff – so preparation is everything.

Anyway, for me, it’s over. I’m a officially a fully signed-up PhDer now, and I couldn’t be more relieved. When I was preparing for it though, it struck me that I can’t be the only person who was struggling to piece together some info about how the whole CoR process works, or that it even exists in the first place! So here are a few key points that might be worth knowing (NB this applies to my institution and my home school – do check how it works with your own uni/school/department). If you look for it, the info CAN be found out there, you just need to know a) where to look, and b) that you should look in the first place! Since you’re reading this, you got b) covered. As for a), here are some….

…Top tips re preparing for your CoR:

  • Check your VLE (Blackboard, Moodle, etc). Mine actually has a useful section on the CoR, but I only came across it quite late. So save yourself some hassle and have a look on your VLE as your starting point! It will probably also say what paperwork you need to complete. Look out for these forms (again, this might be different for your department):
  • CoR new paperwork (honestly, it’s called that in my case, yours might not be ‘new’ :-))
  • Example document (extremely useful: someone else’s completed report – hopefully it was someone who passed!)
  • Annual Review of Progress – CoR – student template (don’t think just because you’ve already done a review of progress report not too long ago you don’t have to do a new one! You can just update the previous report though, self-plagiarism rules don’t apply in this instance).
  • Learning Needs Analysis (update and submit to assessors)
  • Check your Graduate School website. Mine has useful links to forms, policies and procedures.  (Don’t switch off at the sound of this – knowing this stuff will help you navigate the PhD maze! Familiarise yourself also with the CoR section in the Code of Practice on Research students, or your institution’s equivalent.
  • Good practice guides are helpful too, e.g. Monitoring and Assessing the Practice of Doctoral Researchers. Knowing the criteria against which you’re assessed is rather essential, but this information isn’t always easy to come by, astonishingly.
  • Read your PhD handbook!!! This is worth its weight in gold and your starting point for every general PhD question you may have. Avoid feeling a fool if the answers to your questions have been in there all along.
  • Put your CoR document through Turnitin. On my VLE there’s a button saying ‘draft chapters’, which I ignored until after I’d submitted my CoR document. THEN I found out that you can check, completely confidentially, for instances of unintended (and intended, I guess) plagiarism, by uploading your work onto Turnitin. With trepidation, I did this – and it came back as 28% plagiarised! Shock horror! If this happens to you, don’t panic. When I checked each item, it was all references or template ethics documents form the appendix. Phew! I do recommend before checking your document before official submission though, not after. All official University student work is now put through Turnitin as a matter of course. Use this tool to your advantage.
  • Your institution’s researcher development programme might run a seminar on preparing for the CoR. I went to one and it turned out to cover the whole of the PhD assessment process, not just the CoR. Quite useful but I’d have liked to spend more time on ‘the thing that it said on the tin’. Still, it alerted me to the documents above, and that’s definitely as good thing.
  • In the actual CoR session (not sure what to call this: a chat, an oral exam, a mini-viva? Let’s stick with session), relax and enjoy discussing your project with academics in your field. I think it’s a real privilege to have someone read and comment on your work – make the most of it! I finished my session with a feeling of renewed energy and inspiration. It reminded of why I embarked on this project in the first place. I can’t wait to get out into the field and collect my data now!

So the last thing then is to be aware of the criteria used to assess your application for full registration (again, this might vary from institution to institution). At my university these are:

  1. Is the work presented by the student such as might reasonably be expected as a result of their having studied for the equivalent of around 12-18 months full-time for a PhD, depending on the timing of the confirmation process?
  2. Has the student shown that he or she is able to exercise independent critical judgement?
  3. Has the student demonstrated that he / she understands how his / her research topic is related to a wider field of knowledge?
  4. Has the student demonstrated the ability to produce an original contribution to knowledge?
  5. Is the amount and nature of the subject-specific and generic research skills training that has been undertaken by the student appropriate to his / her needs, as identified through a Learning Needs Analysis or similar process?
  6. Is the student’s work, and his / her understanding of it, of a standard that indicates that it will lead to the successful submission of a PhD thesis within 3-4 years full-time registration (or part-time equivalent)?

Amazingly, the answer to all of these questions for me today seems to have been YES. So why do I still feel that everybody else knows what they’re talking about, whereas I don’t? To answer this, I’ve signed for a course called Imposter syndrome. But that’s a blog post for another day!

 

How is/was your upgrade experience? I’d love to hear from you via the comments form below!

 

 

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2 thoughts on “So you think you’re doing a PhD?

  1. Thanks Ellen :-)! Just read your blog post – uncanny!! We expressed the same sentiments and even used the same words and phrases – I swear I hadn’t read you post before I wrote mine! 🙂 Maybe this means the experience is more universal than I/we had thought. Good luck with your work and your blog! Heike x

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